How to add a new Visitor Entry?

In VMS app after login, you can add an entry of any visitor in the main UI. You can add details as per the Fields selected in the Customised Visitor Form   

iSocietyManager focuses on personalized experience to its users. Visitor Management System is used by many different types of clients. Whether it’s society, office complex, corporate park, visitor management process vary.

The details you capture for a visitor can vary from time to time. For example, In the COVID-19 pandemic there is a need of capturing temperature and mask.

You can customize Visitor UI as per your need. The steps are:

  • Login with Admin with permission of customizing Visitor and go to Settings -> Set Up -> Visitor

visitor management system, personalized visitor management system, personalised visitor managment system, customise visitor management system

  • Click on Guard Visit Form, then you can select or add fields as per your choice and requirement.

visitor management system, personalized visitor management system, personalised visitor managment system, customise visitor management system

 

Using the above UI you can

    • Move any field from hidden to Selected one
    • Hide any selected field
    • Add a new field from Create Field.
  • You can add conditions at the field level. Click on Field Level Menu as in the below image.

visitor management system, personalized visitor management system, personalised visitor managment system, customise visitor management system

 

You can do below options at field level

    • Mark as Required
    • Mark Searchable — In Case you want to auto-populate the fields
    • Hide field
    • Add Precondition – If you want to show this field if on the basis of Visit Purpose selection
    •  Add Length – Want to have characters allowed at field level

 

You can add or modify the purpose options in Visitor Guard Management App.

  • Go to Settings -> Set Up -> Visitor

visitor management system, personalized visitor management system, personalised visitor managment system, customise visitor management system

 

  • Chose Guard or Self Registration form, for which you want to add purpose. Then select Add Purpose option against Purpose field.

visitor management system, personalized visitor management system, personalised visitor managment system, customise visitor management system

 

 

 

Load More

Load More

Visitor Form can be used to capture fields like

  • Photo
  • Vehicle Number
  • Has Mask
  • Temperature
  • Parking Available
  • Purpose
  • Items Carrying
  • Whom to Meet
  • Allowed Time

Refer to the below UI of Visitor Entry form for reference. Which is specially designed with large fonts – suitable to guard.

add visitor details, visitor management system

 

  • When you will enter the mobile number of the Visitor, then if Visitor has already visited the site then, details will be pre-populated for that Visitor.
  • After Visit is submitted, Notification will be sent to Occupant mobile, which he can Accept or Reject.

You can add or modify the purpose options in Visitor Guard Management App.

  • Go to Settings -> Set Up -> Visitor

visitor management system, personalized visitor management system, personalised visitor managment system, customise visitor management system

 

  • Chose Guard or Self Registration form, for which you want to add purpose. Then select Add Purpose option against Purpose field.

visitor management system, personalized visitor management system, personalised visitor managment system, customise visitor management system

 

 

 

Load More

On VMS home page, you can make a quick entry for the visitors who has the passcode. Resident can generate the pre-approved passcodes for Visitors like:

  • Guest
  • Cabs
  • Delivery Companies Employees

To allow passcode based visitor in the VMS app:

  • Click on Pass Code in top Menu
  • Select type of Visitor like Guest, Cab, Delivery
  • Enter the passcode.
  • If the passcode is correct, the System will show the Visitor and Whom to meet the details.
  • As passcode is pre-approved – in this case, a notification will not be sent to the Occupant.

visitor guest pass, visitor management system

 

 

Load More

 

 

 

Comment on this FAQ

Your email address will not be published. Required fields are marked *

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.